Facility Use, Scheduling and Event Management


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Facility Use Agreements, Applications and Forms:

  • Facility Use Permit (27) (Adobe PDF) Permit form confirming applicants may use facilities, including organization, facilities used, dates and times, fees, and more.  (From Indianapolis Public Schools, IN)
  • Facility Use Permit Process (19) (Adobe PDF) Flow chart outlining the facility use request, review, approval/denial and notification process.  (From Indianapolis Public Schools, IN)
  • Facility Use Applicatioin (17) (Adobe PDF) Example application form for facility use, including facility needed, event purpose, organization information and more.  (From Indianapolis Public Schools, IN)
  • Sample Facility Use Application (16) (Adobe PDF) Example of an application for use, including event details, organization and contact person information, insurance details and more.  (From Eanes ISD, TX)
  • Sample Facility Usage Agreement (55) (Adobe PDF) Example of an agreement and terms of use application form that community / outside groups must complete prior to using educational facilities.  (From Spokane Public Schools, WA)
  • Sample Facility Use Application (26) (Adobe PDF) Example of an application – including event needs, details and contacts – that community / outside groups must complete and submit for approval prior to using educational facilities.  (From Spokane Public Schools, WA)
  • Facility Use Request Form (22) (Adobe PDF) Example of a facility use request application – including event needs, facility needed, details and contacts, etc. – that community / outside groups must complete and submit for approval prior to using educational facilities.  (From Dighton-Rehoboth Regional School District, MA)
  • Detailed Facility Rental Agreement and Application (19) (Adobe PDF) Detailed rental agreement form, including rental procedures, usage rules for various types of school facilities, reporting medical/incidents, application for use, and rental fees. (From Milton Public Schools, MA)

Facility Use Terms, Guidelines and Policies:

  • Administrative Guidelines for Facility Use (5) (Adobe PDF) Guidelines for internal administrative review, approval routing, and notification of facility request status.  (From Indianapolis Public Schools, IN)
  • Facility Use Policy (5) (Adobe PDF) Administrative policy outlining what groups may use facilities, what groups are charged, facility use priority and more.  (From Indianapolis Public Schools, IN)
  • Sample Facility Use Agreement (18) (Adobe PDF) Example of a terms of use agreement including rental terms and conditions, insurance requirements, payment process, safety information and more.  (From Eanes ISD, TX)
  • Sample Rules for Facility Usage (59) (Adobe PDF) Example of rules and guidelines that must followed by community / outside groups using educational facilities.  (From Spokane Public Schools, WA)

Facility Use Rates and Fees:

  • Sample Facility Rates and Fees (25) (Adobe PDF) Example of detailed rental rate and fee structure for school groups, non-profit groups and for-profit groups, as well as by facility type and type of space.  (From Eanes ISD, TX)
  • Sample Fee Schedule (48) (Adobe PDF) Example of hourly rental rates and charges for use of educational facilities by community / outside groups.  (From Spokane Public Schools, WA)

Additional Document Downloads:

  • Priority Rating For Facility Use (25) (Adobe PDF) Guidelines for determining the priority of assignments for facility use and rentals based on the type of group making the request (school groups, non-profit, for-profit, governmental, community youth and more).  (From Eanes ISD, TX)